Article 1. General Principles

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1. The Symposium Organiser is Szkoła Spadochronowa LOT G7 Iga Kierska ul. Leśna 34A 05-119 Łajski, with NIP (Tax Identification Number): 5272572865 which you may contact to the e-mail address: info@lotg7.pl, (hereinafter referred to as “Organiser”)
2. Co-organiser of the Symposium is Stowarzyszenie Spadochronowy Klub Sportowy Sky Camp, with headquarters in Poznań, street Barskiej 4/2, zip-code: 61-489, with NIP (Tax Identifiaction Number): 7831724224, KRS: 0000549443 and REGON number: 361076680 (hereinafter referred to as “Współorganizatorem”).
3. The principles for conducting the Symposium and participating in it are set forth in these terms (hereinafter referred to as "Terms"), which is available at the Symposium website: www.sympozjumspadochronowe.pl (hereinafter referred to as "Website").
4. The Symposium will be held on 5-7 March 2020 in Warsaw (DoubleTree by Hilton), according to the agenda available on the Website.
5. The aim of Symposium is to support positive opportunities of skydiving industry development, spreading knowledge about skydiving safety procedures, incidents, gear innovations and getting closer manufacturers and skydivers to enhance skydiving-related initiatives.
6. Using the website requires access to the ICT system that meets at least the following technical requirements:

1. internet access,
2. properly configured web browser,
3. having access to the configured e-mail, whose address was given during the application for participation in the Symposium.

7. The information on the Symposium presented on the Website, does not constitute an offer within the meaning of Art. 66 § 1 of the Civil Code. The information on the Symposium, together with the specification of the fee amount constitute only an invitation to conclude a contract within the meaning of Art. 71 of the Civil Code.
8. The Symposium is closed and it is not a mass event within the meaning of the Act of 23 March 2009 on safety of mass events.
9. The Symposium is conducted in Polish and English. The Organizer will ensure the simultaneous translation.

Article 2. Conditions of participation as a Participant

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1. A Symposium participant (hereinafter "Participant") may be any natural person who is over 18 and has full legal capacity, legal persons and organisational units without legal personality which may acquire rights and incur obligations on its own behalf.
2. A condition for participation in the Symposium as a Participant is the performance of the following activities until 4 March 2020:

1. submission of an application for participation via an application form available on the Symposium Website in "order ticket" tab;
2. acceptance hereof.

3. To submit an application it is required to provide in the application form the necessary details: first name, last name, address, e-mail address.
4. The Organiser allows for the possibility of contacting the persons willing to participate in the Symposium as a Participant in case of any questions regarding the sent application and in order to provide information about the participation in the Symposium as a Participant.
5. Upon compliance with the conditions of participation, the Participant will obtain from the Symposium, to the e-mail address provided during the application, the confirmation of the participation, with the provision that the number of participants is limited and the participation in the Symposium is determined on the first come first serve basis.
6. On receipt of confirmation of participation from the Organiser, a contract is concluded with the Participant for the provision of services relating to the participation in the Symposium as a Participant. Conclusion of the contract entitles to the participation in the Symposium (according to its agenda), which includes the consumption of drinks, snacks, lunch on all 3 days and participation in the evening meeting on the second day of the Symposium.
7. The Organiser shall have the right not to allow the Participant to participate in the Symposium when the conditions for participation in the Symposium have not been met or when the limit of participants provided for has been exceeded.
8. The Symposium will be photographed and filmed for broadcasting in mass media (television, radio, Internet, press) or for the purposes of documentation, promotion, advertisement of the Organiser or Co-Organiser. Participation in the Symposium as a Participant is related to the right of the Organiser to publish the image of Participants constituting a detail of a whole - the Symposium.
9. The Participant shall be obliged to comply with the binding provisions hereof.

Article 3. Conditions of participation as a Speaker

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1. The speakers of the Symposium (hereinafter referred to as "Speakers") may be natural persons over 18 with full legal capacity, who want to share their experience in skydiving or in manufacturing gear.
2. The condition for filing an application for participation in the Symposium as a Speaker is the submission of an application until 1 February 2020 via an application form available at the Symposium Website under "Call4papers" tab and acceptance hereof.
3. To make the application, it is required to specify in the application form the necessary details: first name, last name, home dropzone, e-mail address, subject of the presentation, and a few words about it. The subject of the Symposium shall address an issue related to skydiving industry or activity.
4. The Organiser allows for the possibility of contacting the persons willing to participate in the Symposium as a Speaker in case of any questions regarding the sent application and in order to provide information about the participation in the Symposium as a Speaker.
5. The Organiser shall decide about the selection of Speakers, based on the content-related assessment of the completed application forms. The Organiser will contact selected Speakers to the e-mail address provided in the application form within two weeks and indicate the date and the time provided for the presentation reported by the Speaker.
6. Anyone who receives information via e-mail confirming the participation in the Symposium as a Speaker shall be obliged, within 7 (seven) days of its receipt from the Organiser, to:

1. confirm his/her participation via e-mail;
2. send his/her 600x600 photo and a biographical note (no more than 500 characters);
3. agree to the publication of his/her first name and last name, business name, picture and biographical note on the Symposium Website and in social media (e.g. Facebook, Twitter, Instagram, Flickr);
4. declare that in connection with the presentation, he/she will not infringe any third party rights, in particular copyrights;
5. agree to the recording, using and publication by the Ordering Party, the Organiser of the image of the Speaker (including the voice and the speech) recorded during the Symposium.

7. Should the Speaker fail to comply with the obligations specified in the above paragraph, he/she shall lose the right to participate in the Symposium and his/her place shall be taken by the subsequent person on the reserve list.
8. Upon the Speaker has complied with all the obligations in accordance with this Article, a contract with the Speaker is concluded for the provision of services regarding participation in the Symposium as a Speaker (including the presentation). Speakers shall be entitled to participate in the Symposium (which shall include the consumption of drinks, snacks and lunch on all days of the Symposium, as well as the participation in the meeting held on the evening before the Symposium (pre-party) and the participation in the evening networking meeting on the first day of the Symposium). Speakers do not need to register in the manner provided for Participants. Participation in the Symposium as a Speaker shall be free of charge; Speakers will also not receive any remuneration for the participation in the Symposium.
9. The Organiser or Co-Organiser shall not be liable in case of any claims from third parties (in particular those concerning copyright) in case when such claims concern the Speaker's presentation. In case of addressing such claims by third parties directly against the Ordering Party, the Organiser due to reasons specified in the first sentence of this paragraph, the Speaker shall undertake to indemnify the Organiser or Co-Organiser and to take over the claim.
10. The Speaker shall be obliged to comply with the binding provisions hereof.

Article 4. Payments

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1. The amount of the fees for participation in the Symposium as a Participant is posted on the Symposium Website.
2. To participate in the Symposium, the Participant is required to make a payment upon the completion of the application fee. The Participant shall have the possibility to select the form of payment made available at that time by the Organiser. The available form of payment is wire transfer to the Organiser's bank account upon the completion of the application form.
3. The Organiser shall issue an invoice for the paid fee after the Participant requested such invoice during the completion of such an application form. The Participant shall agree to the transfer of invoices electronically to the e-mail address specified in the application form.
4. In case when Participant's participation in the Symposium is impossible due to the fact that the limit of participants has been exceeded, the Organiser shall reimburse the entire amount paid as a price for the participation in the Symposium to the Participant.

Article 5. Withdrawal

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The Participant or the Speaker shall have no right to withdraw from the contract for participation in the Symposium concluded at distance without giving a reason, within 14 days from the conclusion thereof due to Art. 38(12) of the Act on Consumer Rights, according to which the consumer shall not be entitled to withdraw from a distance contract, in relation to contracts related to entertainment, sport or cultural events, if the contract specifies a day or a period of provision of the service.

Article 6. Complaints

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1. The Participant or the Speaker may lodge a complaint against the Organiser, in particular when the actions of the Organiser provided for herein are performed incorrectly or in the manner inconsistent with the provisions hereof.
2. The complaint may be lodged electronically to the Organiser's address or in the form of a registered letter to the Organiser's address. The complaint shall include: the first name and the last name or the business name, e-mail address of the Participant or the Speaker, a description of the circumstances justifying the complaint, as well as the specific request related to the lodged complaint. If the data or the information specified in the complaint need to be supplemented, before processing the complaint, the Organiser shall request the Participant or the Speaker via the specified e-mail address to supplement it within the indicated scope.
3. The Organiser shall examine the case within 14 days from the date of receipt of the correctly prepared complaint. The Participant or the Speaker shall receive the information on the manner of complaint processing via e-mail to the address specified by him/her in the complaint. In case of rejection of the complaint, the Organiser shall notify the Participant or the Speaker of the fact by specifying the reasons for such decision.
4. The Organiser informs that it is possible to benefit from the out-of-court method of handling complaints and claiming damages before the Permanent Consumer Arbitration Court at the Provincial Inspector of Trade Inspection. The information on the access of the aforementioned procedures of dispute resolution can be found on the website of the Office of Competition and Consumer Protection under the following address: http://www.uokik.gov.pl/spory_konsumenckie.php.

Article 7. Personal data

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1. The Ordering Party shall be the controller of personal data. Personal data will be processed in order to implement the contract for the participation in the Symposium, under Art. 6(1)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter "GDPR").
2. Personal data processing shall be governed by the Privacy Policy which constitutes Appendix No. 2 hereto.

Article 8. Symposium organisation

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1. During the Symposium, the Participant and the Speaker shall be obliged to observe any possible order instructions of the Organiser.
2. Participants and Speakers are obliged to observe the provisions of the facility rules applicable within the facility where the Symposium is held, including in particular the security principles, OHS regulations and fire safety regulations.
3. When the Organiser finds that the Participant or the Speaker violates the provisions hereof, the Organiser shall be entitled to refuse the Participant the right to participate in the Symposium and to request the Participant to leave the Symposium venue or the facility where the Symposium is held.
4. The Organiser shall not be responsible for the belongings of Participants or Speakers that may be lost or destroyed during the Symposium.
5. Participants and Speakers shall be fully responsible materially for the damage caused by them within the premises of the facility where the Symposium is held.
6. The Organiser reserves the right to cancel the Symposium, to change its date or venue due to reasons outside Organiser's control, including in particular due to force majeure. Force majeure shall be understood, inter alia, as sudden, unpredictable events, caused by external circumstances (flood, earthquake, strikes, acts of public authority). Participants and Speakers shall be notified of changes electronically to e-mail addresses specified in the Symposium application form and on the Symposium Website. Within 7 (seven) days of receipt of the notification from the Organiser, the Participant or the Speaker may terminate the contract for participation in the Symposium with immediate effect to the e-mail address of the Organiser or by a registered letter to the Organiser's address.

Article 9. Final provisions

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1. To all matters not regulated herein, the relevant regulations of the Polish law shall apply.
2. Should any provisions hereof be held invalid under a decision of the court or any other competent authority, the remaining provisions shall be valid. 
3. In case of any amendments hereto, the Organiser shall inform on the fact on the Website. The terms shall come into force on the date specified in its amendment, however not earlier than 7 (seven) days from the date of its publication by the Organiser.
4. The Organiser shall provide Participants and Speakers with the amended Terms electronically to the e-mail address they specified during application. Participants and Speakers will be notified of the amendment hereto and of the possibility to accept it within 7 (seven) days of receipt of the amended Terms, and lack of refusal to accept the Terms within the time limit set for its acceptance shall be deemed to be the acceptance of the amendments. Refusal to accept the amendment hereto shall be equivalent to the termination of the contract for participation in the Symposium by the Participant or the Speaker with immediate effect.
5. The law applicable to contracts for participation in the Symposium, concluded with Participants or Speakers under the conditions specified herein, shall be the Polish law. Any disputes arising from or in connection with these Terms shall be settled by competent Polish common courts.
6. These Terms include the following appendices which constitute its integral part: Appendix No. 1 - Privacy Policy.

Appendix No. 1 - Privacy Policy

Privacy Policy

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Article 1. Privacy principle 

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1. The controller of personal data shall be the Organiser of the Symposium (hereinafter "Controller" or “Organiser”) who is organising the Symposium.
2. The Organiser attach great importance to the protection of privacy and confidentiality of personal data entered by Internet users to electronic formats made available on the Symposium Website.
3. The Organiser shall select and apply appropriate technical and organisational measures to protect personal data processing with due diligence. Only duly authorised persons shall have full access to databases.
4. Personal data are protected against unauthorised access as well as against their processing in violation of applicable laws.
5. Visitors to the Symposium Website may view it without providing personal details.

Article 2. Basis for personal data processing

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1. Personal data are processed by the Controller according to the law, including in particular to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter "GDPR") in order to

1. execute the contract in connection with the user's application for participation in the Symposium as a Participant or a Speaker and participation therein, pursuant to Art. 6(1)(b) of GDPR;
2. comply with the legal obligations of the data Controller, pursuant to Art. 6(1)(c) of GDPR (e.g. accounting and tax obligations);
3. make or protect claims, under Art. 6(1)(f) of GDPR;
4. pursue the legitimate interest of the Controller, consisting in the marketing of products or own services, pursuant to Art. 6(1)(f) of GDPR.

2. Specification of personal data is voluntary, but the consequence of failure to provide the data is the inability to participate in the Symposium.
3. The user shall not provide the Controller with personal data of third parties. If, however, the user provides such data, the user shall always declare that he/she holds the relevant consent of the third parties to provide the data to the Controller.

Article 3. Scope of personal data processing

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1. The Controller processes the range of data specified by the user in the electronic forms available on the Website, pursuant to Art. 2(4) and Art. 3(3) hereof.
2. The data provided by the users are used to conduct the Symposium, and for statistical purposes.
3. IP addresses are collected during internet connections for technical purposes, related to server control. In addition, IP addresses are used to collect general, statistical demographic information (e.g. about the region from which the connection is made).

Article 4. Personal data processing control

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1. The user is required to provide full, current and true data.
2. Each user whose personal data are processed by the Controller shall have the right to access their data and the right to rectify, delete them, restrict processing, the right to transfer data, the right to object to data processing based on the legitimate interest of the Controller.
3. The user may exercise the rights set forth hereinabove by sending to the Organiser's e-mail address: info@lotg7.pl a relevant request, together with the specification of the full name and e-mail address of the user.
4. The user shall have the right to make a complaint to the supervisory authority when the user thinks that the processing of his/her personal data violates the provisions of GDPR.

Article 5. Provision of personal data

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Users' details may be provided to the entities authorise to receive them under applicable law, including to the competent judicial authorities. Personal data may be transferred to the entities processing them to the order, i.e. to the Organiser, partners providing technical services (development and maintenance of IT systems and websites), entities providing accounting and book-keeping services. Personal data will not be transferred to a third country/an international organisation;

Article 6. Retention period and other information

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1. Personal data will be retained only for the period necessary to accomplish the purpose regarding the exercising of the contract for participation in the Symposium as a Participant or a Speaker, and after its expiry, for the period necessary to protect or make any possible claims or to comply with the legal obligation of the Controller (e.g. resulting from tax or accounting regulations).
2. Personal data processed for the legitimate interest of the Controller consisting in the marketing of products or own services will be retained for the period for lodging an objection by the user.
3. Personal data shall not be processed automatically by the Controller.

Article 7. Cookies

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1. The Website uses cookies, which shall be understood as IT data, in particular text files stored in users’ terminal equipment, intended to use the Website.
2. The information collected with the use of cookies allows us to customise the service and the content to the individual needs and preferences of the users, and they are used to develop general statistics regarding the use of the Website by the users.
3. Personal data collected with the use of cookies are collected only in order to perform specific functions for the users and they are encrypted in the manner preventing access for unauthorised persons.
4. In principle, two types of cookies are used - "session" and "permanent":

1. session cookies are temporary files that are stored on the user's device until the user leaves the website or disables the software (web browser);
2. permanent cookies are files that are stored on the user's device for the time period specified in the cookies parameters or until they are manually deleted by the user.

5. The software used for web sites browsing (web browser) usually allows for the storage of cookies on the user's terminal equipment by default. The user can change these settings. The web browser makes it possible to delete cookies. It is also possible to block cookies automatically. Detailed information in this respect are included in the help section or in the documentation of the web browser. Accordingly, using cookies and personal data collected through them, for instance for marketing purposes, is connected with the user's consent. This consent may be expressed through appropriate configuration of the browser, and it may be withdrawn at any time, in particular by clearing the history of cookies and disabling cookies in the web browser settings.
6. Restrictions on the use of cookies may affect some functionalities available on websites.